ISO 19650 Information Management Process in Practice: Construction Process Innovation

TAKAAKI MIYAUCHI: Good afternoon. Thank you for attending our session. Nowadays, many companies are interested in and working on the international standard, ISO19650. However, these efforts helping each company today, we would like to share with you what we have been working on, we defined the processes necessary for construction companies and introduce the insight gained from these activities as a case study.

Let me start by introducing myself. I am Takaaki Miyauchi, belong to construction digital transformation promotion department at Daiwa House. I have been working on being on the digital transformation promotion since 2017. Currently, I'm working with more than 200 members in the Department to create an ideal construction industry of the future.

Next, I would like to introduce Mr. Ito, an alumnus of our company. After working closely together for five years to establish a Dream Foundation, he has graduated from the company and now, working as a BIM consultant as well as an ISIL lecturer at BSI.

HISAHARU ITO: Thank you, Miyauchi San. I used to work for Daiwa for many years and strive to run to be in the company since 2008. I have many good memories with Miyauchi San, discussing how women can change the world even after work over many pints of beer, and we tried many approaches in the company together.

As he mentioned, I'm currently a BSI ISO19650 certified instructor and a BIM consultant in Japan. It is my life's work to catch up with the global situation of BIM and to build the future of BIM in Japan step by step, as it should be in the future. Our journey to ISO19650 also started there.

TAKAAKI MIYAUCHI: Here is the agenda for today. First of all, I'd like to touch upon the company background, the strategy, and why we undertook ISO19650. I believe the introduction of ISO19650 will depend on the size and organization of the country. In our case, we build, not only residential, but also, commercial facilities, logistic centers, and many other types of buildings.

We are the largest construction company in Japan. We are working on. ISO19650 in the building division, which account for about half of our sales. So division consists of over 3,000 engineers in design and construction.

In 2017, we began the implementation over Revit in full scale, supported by Autodesk. Over the course of five years, we have changed from 2D to Revit. However, in retrospect, at this time of the effort, mainly provided to create drawings based on the existing 2D workflow.

Working with Autodesk consulting team, we have changed our perspective in BIM. We can take advantage of BIM and the data, efficiently current and utilize information to create even more value.

We have been building a digital technology platform around BIM. It includes a number of systems that combine BIM data with other construction data. Quantity take off for cost estimate, data linkage to manufacturing, and to optimize the select of building materials.

Currently, this platform is used by our in-house engineers. But we are intending to expand it to our client construction workers, and many others who work on the building after construction.

Having built the technology platform, up to this point, did we need to work on ISO9650? We believe these are four essential elements to utilize construction data, including BIM. First, standardization of data. Second, establish a common data environment that everyone can utilize. Third, clarify the processes and how to utilize data. Finally, clarify the information management. Persuades core elements, the international standard, ISO19650, is critical and instrumental.

Now, we would like to start talking about our experience in implementing and utilizing ISO19650 in the company. So first part is our order date, where we struggled to apply ISO19650. Also, we'll cover this audit phase.

HISAHARU ITO: Thank you, Miyauchi San. With the next five slides, I'm going to share some of the challenges we faced during the introductory period of ISO19650. At the very beginning, we started to understand ISO19650. In a nutshell, ISO19650 is a standard for property management, managing information throughout the entire life cycle of the construction project using BIM.

At Daiwa House, we first worked on an office building in 2020, with the aim of obtaining the satisfaction. There are many things to be completed for ISO19650, such as creating BIM management documents and setting up rules for the operation of the common data environment, CDE.

The standard does not come with templates, so we had to prepare them by trial and error. This was the first problem we had to overcome. As a result of these efforts, Daiwa House became the first company in Japan to obtain an ISO19650 part 1 and part 2 certification in February 2021.

I would like to mention here about Autodesk Construction Cloud. It is used as a common data environment in Daiwa House. We apply ACC to all projects and have already registered 3,000 projects. Based on ISO19650 workflow, we applied it to review and approval processes entire design phase. The video shows how we are utilizing ACC in a practical environment.

In the second year, we attempted to apply ISO19650 to a roadside detector project. Initially, we thought standardizing information management would be relatively easy for our somewhat standardized building like a roadside store. The client was interested in making decisions with BIM models, but did not yet understand why the EAR would be beneficial to them.

During the introductory period, many project members were overwhelmed by understanding the difficult standards and creating the document defined by the requirements. Honestly speaking, they couldn't feel any real sense of benefit. They also had to spend more time to work on the certification less pass. It was a very burdened too.

Needless to say, they had not given up on ISO19650. From the third year, they have seen the results of their efforts. Miyauchi San has experienced the success story from the third year.

TAKAAKI MIYAUCHI: Thank you, Ito San. Now, I would like to talk about how we develop our effort during the practical application period. In 2022, we worked on a three-story nursing home facility. It was relatively small in size, with 30 rooms, a physical strength, multi-function training room, and a cafeteria.

In addition to the residence, we also considered to design the Pro Ryan Brown for the system. Based on what we have learned during the introductory period, our approach was to revisit our information management process in a way to align our current situation, rather than simply preparing document in accordance with the standard.

For example, the responsibility matrix. We created a document to clarify the responsibility of each stakeholder by classifying model elements and resulting deliverables according to our operations. I believe the customization, in accordance with ISO19650 standard, is important for practical use.

ISO19650 part 5 is a standard for security in construction project. In this particular project, security was very important. Considering the high level of requirements of security management plan was incorporated into the information management. It made the project a highly security conscious project for interior design and construction activities.

We also worked on the collaboration between TIDP, MIDP, and common data environment. TIDP and the MIDP were created utilizing the schedule management software. So the common data environment was ACC. The schedule includes the time and the resource information for the task in each information container. The benefit of this approach was the schedule allowed us to visualize the workflow. We were able to quickly respond to any changes in the process.

Last year, we worked on an exhibition facility. It was with curved exterior walls of mainframe structure, each piece was discontinuous Voronoi shape. We utilized BIM to conduct construction simulations.

We received the information exchange requirement issued by appointing party and conduct the design work using BIM. In Japan, it is still rare to see a client who provides EIR. However, having client to press an order with a clear intention was more effective than we expected.

In the exhibition facility project last year, we are able to import the design in accordance with the intent of the appointing party. And the construction work could proceed without any delays. The benefit will be even greater if the client deepens its understanding of ISO19650 and working on further clarification of its information requirements.

The complexity of this exhibition facility project required a new technology utilizing BIM and digital surveying. [INAUDIBLE] was used in the design phase to check the interference. Construction drawings were used to study workability.

Also, the information was connected to the steel frame factory and the machines, pillars, and beams. These effort were conducted very efficiently, as they were planned and implemented as a part of the BIM execution plan.

Through ISO19650, in practical application period, we could establish a deeper understanding in data. There are a lot of data in construction, not to derive from BIM model. It is important to utilize BIM with non-BIM data together.

However, the construction process is complex. Leveraging all the construction data is very difficult. Therefore, to maximize the value of the information, it is necessary to organize which data will be used for part. To whom what kind of effect will it have, we decided to reorganize our digital information. This is our approach called digital information use, DI use. Also, we will share some of the activities we have done so far in the next chapter.

HISAHARU ITO: Thank you, Miyauchi San. The use of information in BIM is often referred as BIM use or model use. While these terms mainly refer to the use of BIM models, our DI use, or digital information use, aim to utilize a wider range of data, not just models.

After considering the production methods of BIM use in various countries, we decided to adopt our own classification, which covers, not only BIM models, but also, all documents and data handled in the design and construction process. We said two objects for DI use.

One, to gain wider recognition among employees and expand the use of BIM. Two, to make all stakeholders understand the new service and further improve customer satisfaction. This can be considered as a part of the information delivery strategy of ISO19650 part 2.

ISO19650 part 2, 5.3.2 describes the contents of the [INAUDIBLE] contract BIM execution plan. They achieved needs to describe the approach for EIR as a part of the information delivery strategy. Our DI use can be used as a list of approaches. To create the DI use in Daiwa House, we have conducted a series of interviews and identified 164 DI uses.

Referring to the creation of BIM use around the world, we have organized them into Daiwa-specific locations. It is 14 categories and 4 major groups-- common items, design, construction, and operation. This classification and coding will make it easier for us to manage the increased number of DI uses.

We are planning to propose the DI use to the appointing party and hope the client will also choose some of the DI uses. This might encourage the appointing party to use BIM still lagging behind in Japan. I believe it will lead to generate more efforts to improve building quality, to optimize building costs, and increase client satisfaction.

This slide shows an example of DI use in the construction phase by specifying DI use code in the BIM execution plan. We can collect the required information in the design and construction phase intentionally.

The conventional mass concept of BIM use is to carry out some tasks using BIM models. It was an independent, standalone effort. DI use is a planned approach as a part of information management. We envision, not only categorizing information, but ultimately, linking it with database to centralize and utilize information. By defining and utilizing DI use as a part of the information management, the value of information can be greatly increased.

TAKAAKI MIYAUCHI: Now, we reached the final part of our session. ISO19650, visualize business processes and organize and expand the use of information. Proper preparation is the key for the successful implementation, but at Daiwa House, we started with a simple and small project and expanded the size and complexity of the project year by year.

Second, establishing the common data environment in accordance with ISO19650 is a must. We believe Autodesk Construction Cloud is the best fit for the CDE. It visualize BIM processes in the workflow.

So DI use. We can clarify who benefit from what through DI use. Once we organize it, with our data structure, it reads to the information management.

Although we have discussed today ISO19650, countering the information management in design construction phase and operation and maintenance phase, it can also authorize security and health and safety, the manager major risk management in the construction industry. International standard can enable international collaboration through integrating processes across organizations, companies, and countries.

They are also highly interrelated reading to ISO14068 for carbon neutrality and ISO37106 for smart cities. In other words, ISO19650 and its expansion will help to solve various issues in the construction industry. Utilizing information further will help to generate new values. Therefore, we believe it's important to establish a solid information management and risk management in accordance with ISO19650.

At Daiwa House, we are planning to expand our information management process to include the construction phase and operation phase. As a part of our risk management effort, we will devote ISO19650, part 5, while actively working on ISO19650, part 6 for health and safety, which is scheduled to be launched next year.

I would like to view this effort in terms of the value of information. With ISO19650, we will go to utilize information from BIM data itself. And then through DI use, we've started to make use of BIM data with other construction data. We run so important in having a clear intention to utilize data and define how we want to use. Based on the insight gains here by working on data-centric initiatives, we are striving to further enhance the value of information in buildings of various use and in many business areas associated with buildings.

Throughout this session, we have discussed the importance of data utilization and its method. Organizing construction data for [INAUDIBLE] we need to create construction digital thread. We expect this rate will further connect across industries and sectors, helping to create an ecosystem reformed in smart cities and smart buildings. We hope to accomplish this across industry boundaries.

If you have a chance to visit Japan next year, please come to Osaka and find the exhibition facilities we built at the Expo. Thank you very much for your kind attention.