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Unleashing Collaboration: The Power of AutoCAD and Autodesk Docs

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説明

AutoCAD paves the way for collaboration across people, devices, and platforms that is designed to help decision-makers optimize their workflows. Learn about how you can further enhance and simplify this experience for your teams by leveraging a complete cloud-based document management and common data environment with Autodesk Docs.

主な学習内容

  • Learn how to implement a cloud-based document management and common data environment with Autodesk Docs.
  • Learn how to enable cross-platform collaboration with AutoCAD on desktop, the web, and mobile devices.
  • Learn how to utilize web-based capabilities on AutoCAD desktop.
  • Imagine what AutoCAD and Autodesk Docs combined capabilities can unleash future workflows.

スピーカー

  • Can Anbarlilar
    In past life, Can worked as an architect and LEED consultant, he worked on a range of projects which included historic adaptive reuse, multi-family housing, education, transportation, and branded retail projects across the US and around the world. After business school, he transitioned to the energy sector where he worked in California's Zero Net Energy Building market transformation. He was also a product manager for energy efficiency products, and R&D for distributed energy resource integration. And now he is closer to his roots again with AutoCAD as a Senior Product Manager for AutoCAD with a cross industry and platform lens.
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      Transcript

      KERRY KO: Hi, everyone, and welcome to this AU class, Unleashing Collaboration, The Power of AutoCAD and Autodesk Docs. We're delighted to be sharing more with you today about AutoCAD and Autodesk Docs. We've got a packed agenda, so let's go ahead.

      Great. So before we get started, we need to show you the safe harbor statement. The things that we show are based on the best of our knowledge. We might make some forward-looking statements here, but these are not guarantees. So please, do not make any purchasing decisions based on this presentation.

      Let's just take a quick moment here to introduce ourselves. Can?

      CAN ANBARLILAR: Hi, I'm Can Anbarlilar. My background is in architecture, zero net energy buildings, energy efficiency, and energy R&D. I still keep my architecture license, and that comes with the continuing education requirements.

      KERRY KO: And I'm Kerry Ko, Senior Product Manager of AutoCAD. I've been working to better AutoCAD for the last five years. And my work has spanned across both AutoCAD on the desktop, as well as AutoCAD on the web browser. I've been working really closely as well with my counterpart on Autodesk Docs to build better workflows and experiences for everyone.

      So why don't we make this class a little bit more exciting and start with a game? It's really low stakes. There's no prizes here, just brownie points. So feel free to join and participate.

      What do these following pictures have in common? So here's picture number one. We've got what looks like people meeting over video conference and a picture of a nice plant right there.

      Picture number two. It looks like there's two people talking in front of a computer, maybe discussing a drawing, maybe getting feedback. Who knows?

      And then, here's picture number three. It looks like three people who are meeting in an office. So what do these three pictures have in common?

      Yes, it's the people. So whether you work in an office, at home, or on site, your work involves other people. And with people comes collaboration. Nowadays, there are so many different modes of working. Whether that's in person, remote, or even hybrid, things have changed a lot recently

      Autodesk recently conducted a study, surveying and interviewing over 2,500 industry leaders. And in that study, 72% of respondents said that the workforce has evolved more in the last three years than it had in the last 25 years.

      And in this study people talked about changes, like the rise of remote work, more flexible work styles and hours, increased digitization, and more global operations at many firms.

      And now it's becoming a real challenge sometimes because you've got stakeholders who are all over the world, working at different times, different locations. And so when you work on your projects, you might be encountering a lot of different methods of communication. And sometimes with each individual client, you might have to use a different way to share files, get feedback, or share updates.

      You want your design tools to work with you and to work better in this new collaboration ecosystem. And we want that too. And so that's why we're here today to talk about how AutoCAD works better with Autodesk Docs to enable collaboration.

      But before we dive in there, let's remind ourselves a little bit more about each of these products. So first up, we have AutoCAD, which has been enabling collaborative workflows for years with the desktop, web, and mobile ecosystem. And with AutoCAD, you and your collaborators can access your drawings, no matter where you are.

      AutoCAD on the Web is a browser-based app that enables teams to meet over the DWG. And AutoCAD on mobile helps you manage and view your drawings, no matter where you are. And of course, you all already know about the desktop AutoCAD. You can use the full functionality and power of AutoCAD on the desktop for your day-to-day work.

      And on the other hand, we've got Autodesk Docs. Autodesk Docs enables you to organize, distribute, and share files on a single connected document management platform. It ensures that all of your team members have access to the same information that they need. And it also acts as the team's common data environment and supports document control, so things like versioning and approval workflows.

      And now, with the power of AutoCAD and Autodesk Docs, you can have a common data environment with your team, working together with your design tools. So that's a little bit about these products. I'm going to now pass it on to Can, who's going to walk you through an example workflow.

      CAN ANBARLILAR: Thank you, Kerry. I will go over an example workflow, illustrating how two people, one in the office and one on the go, can collaborate through AutoCAD and Docs. Our example project is a building addition on an existing site next to an existing building.

      The same architecture firm was hired as the original building a couple years after construction and this building has been in operation. Since Kerry worked on the original drawings, it was easy for them to design the addition without much investigation.

      In this example, she is the designer. She gave general directions to me, the drafter, and I prepared the draft set. For this example, we'll only focus on our site and floor plan, recognizing actual projects are more complicated than this example.

      Just to orient you with this project, here is the existing building, and then here is the proposed building addition. The addition is limited by some existing trees on the east side.

      And again, to reorient our roles in this example, Kerry is the decision maker, owner of the company. She used to work on AutoCAD on a daily basis when she was establishing her business. But now she has me, a drafter, along with other drafters in her firm so that she can focus her time with clients, making design decisions.

      She's also always on the go. She is often on the phone, tablet, or laptop. I'm the drafter. Often I'm often in the office, working on a desktop computer, drafting away. I take design direction from Kerry, the owner of the company. You'll see our photos and the device icons in each of the videos to illustrate who's doing what on which device.

      So to start with, I'm the drafter, working on desktop, and set the project on Docs. At home I have direct connection to Autodesk Docs under Autodesk Projects. Autodesk Docs is the common data environment of Autodesk. It's our single, connected document management platform.

      In this example, all of our projects are located in Docs. I find the project, select the file I want to work on. When you open a file from Docs, web-based Sheet Set Manager is opened by default. I like mine on the left side. And I like it because it gives me a general cartoon set of the drawing. And I can navigate and open files directly from it. It gives me general project orientation and what needs my attention.

      So here, I'm opening the site plan, which I've showed before. And then I prepare the set for Kerry, which she will review with the client. And I can also navigate to the floor plan and review that before I basically pass that file onto Kerry.

      So before the customer meeting, Kerry is going to drive by the project site on her way home. Notice Kerry's photo and her device on the upper right-hand side. She doesn't have much time, but she hasn't been there in a couple of years, so she wants to take a general look.

      She takes her tablet to confirm if there are changes since she last on the project. She uses AutoCAD on mobile, and this illustration shows a tablet, but it also works on the phone. Connecting your Docs project to your application is done once, and it's very easy to do, You pick Docs from the cloud source options, and you open your file from there.

      With AutoCAD on mobile, users can simply get access to DWGs on the go and bring in field insights to the desktop users. Kerry opens the drawing. She could do this after downloading the files offline or with reception on the side. She immediately notices my typo, something I happen to do every day. So she corrects it on the spot. It's just easier that way.

      And when she's taking a walk around the site, she notices a tree that used to be there isn't there anymore. So apparently that fell in a storm. So they can actually extend the building addition closer to the original client request. She deletes that from the file, and she adds a trace and makes a note to me to extend the building addition footprint.

      Trace is a safe environment in AutoCAD. It's just like trace paper. You can see the high fidelity drawing behind it. But when you add things to this environment, you're not actually affecting the integrity of the drawing. You can have multiple users work on the same trace, or you can have multiple traces.

      Trace connects AutoCAD on desktop, web, and mobile, so you don't have to worry about finger mistakes, drawing standards while you're on the go. Because Kerry is familiar with the site, her tablet had connected to Wi-Fi, but she can also use this feature offline.

      After the site visit, Kerry goes home. One the site, Kerry had only made notes on the site plan. But she also needs revisions on the floor plans before the customer meeting. She was already working on her laptop, which doesn't have AutoCAD installed. You'll notice Kerry's folder and laptop icon.

      Kerry opens the floor plan file on the browser. And just like the mobile application, she creates a new trace. She renames that trace and starts making comments to me, the drafter, to revise the drawing.

      This drawing is more complex. The changes on the first floor and the second floor are not identical. And it leaves a little more attention to the quality of the drawing to edit it properly. That's why editing the file itself carries using trace. Drafter can better make these changes so that other related drawings-- let's say, a reflected ceiling plan-- can also be updated with this stretch of the building.

      And Kerry knows that the client will actually really like this change. So she wants to show this drawing before the client meeting the next day.

      Again, the trace is the carefree environment, and she's not actually touching the precision of the drawing, just leaving notes to me, the drafter. In this mode, you'll notice there is a blue frame around the canvas, showing that you're in this different environment.

      In visor, on top center, you'll have transparency adjustments and an indicator if you're on the trace front, meaning the tracer environment itself, or trace back, meaning the actual DWG. When leaving notes, you can use the trace front. That's the safe environment.

      Having said that, AutoCAD on the browser is flexible to make design edits as well. For example, here, when Kerry was looking at the drawing, she noticed that I didn't align the doors on the entry vestibule to the new addition.

      This change is not complicated and wouldn't affect other traits. So she actually makes this change on the fly with AutoCAD on the browser. With AutoCAD and Autodesk Docs, you and your collaborators can access drawings no matter where you are. And based on your individual design workflow, you can find what works for you and your collaborators.

      Next morning, I'm in the office. So here's my photo and the desktop icon. I boot my computer and open AutoCAD. In the app home, I navigate to the Autodesk Docs and open the floor plan file. And I see the notification bubble that Kerry's design feedback is ready for my review. I click on the notification, which opens the trace environment.

      Here I review the notes that Kerry made for me. I see that first floor and second floor edits are little different than each other. You can stay on trace front to the safe environment, or trace back to edit the actual drawing.

      I click on Trace Back to make those changes because I want to see the context of the remarks that Kerry made for me. I can also just close tracer environment and make those changes on the model space or paper space. It total depends on how you like to work and the complexity of the feedback.

      Here I use the Sheet Set Manager for Web to navigate between the sheets. So I was on the floor plan. Now I'm switching to the site plan. And again, very similarly, I see the notification bubble that there is a design feedback. I click on the bubble, which opens the trace. And I go to Trace Back to make those changes as well.

      And intent here is to show that we have open-ended solutions that can accommodate different working modes for our vast and diverse customer base and their collaboration needs.

      So I'm still-- it's me, and I'm on my desktop. And now that the floor and the site plan has been revised, Kerry can have the outputs for her 50% client review meeting. She wants PDFs for this meeting. I can individually publish these sheets or the whole set in the Sheet Set Manager for Web.

      While doing that, I can create a folder. Let's say I can name it as 50% Review or a different project milestone. You can basically edit the file structure of Docs directly from AutoCAD.

      I can also use Push to Autodesk Docs. This is a personal preference. Kerry's firm is still small, so we haven't worked on the ISO 19650 naming conventions in this firm. If we did, then we could have made the default naming convention in Docs, and AutoCAD would also surface that during the Push to Docs routine.

      Here, you'll notice after I click the push notification, I saw a blue notification which showed there's a progress, and then it turned green in the Sheet Set Manager window. And then the PDF is uploaded to the Docs.

      I can go to Docs and view it in there, which might be more client friendly for the client review. And from Docs, I can still open my DWG directly onto AutoCAD on the browser if there is any additional edit needs to be made.

      Obviously, this is just one simple example of how AutoCAD and Docs can be used in unison to help you manage and access to edit your drawings.

      KERRY KO: Great. Thank you, Can, for walking us through that example. So Can just walked us through a workflow with two different collaborators, a drafter and a decision maker. Can, the drafter, was able to get his drawings directly to Kerry, the decision maker, via Autodesk Docs.

      Kerry then used the Trace feature in AutoCAD to make quick markups and edits in both AutoCAD on the mobile app and AutoCAD on the web browser. The feedback then flowed directly back to Can in AutoCAD, where he was able to quickly address it and then publish a new set of drawings for the client to review.

      And what you just saw there is just a glimpse into how you can collaborate better with AutoCAD and Docs, and we're just getting started. We are working towards a future where AutoCAD and your DWG data will flow seamlessly across the whole project life cycle among the people that you work with.

      A future where your collaborators, whether they're super savvy at AutoCAD or maybe those who are just more comfortable with PDFs, can all be connected back to your drawings in AutoCAD. This is a future where no matter where you want to work or use AutoCAD, you will always be able to access your drawings and your preferred work setup in the way you want to.

      Now, why don't we start to imagine this future together? What if in that scenario, Kerry meets with the client to discuss the drawings, and the clients have specific markups that they want to make in the PDF in Autodesk Docs? Wouldn't it be nice if in the future those markups in Autodesk Docs can be brought right back into AutoCAD so that Can can address any edits without interrupting his workflow, all while still inside of AutoCAD?

      Now, what else can this connection between AutoCAD and Autodesk Docs enable in the future, potentially? Well, what if you and your whole company can have access to not only the same set of drawings but also all of the underlying support content, like blocks and styles that makes the whole operation run smoothly without any special deployment work.

      Wouldn't that be nice? Again, we are just still just getting started here, and we want to imagine this future with you, a future where you and your collaborators are most productive in your work together.

      Thank you so much today. As always, we love hearing feedback from users like you. So please do reach out to us if you have any questions or ideas as we look into this future together. Thank you.