Construction Estimators' Career Guide: What Do They Do & Key Skills

Construction estimators have one of the most critical roles in the entire preconstruction and building process: determining project costs. Staying on budget is a key success metric of any project and it all starts with the work of cost estimators. 

Are you looking to build a solid foundation for your career in construction estimation or take your current expertise to the next level? We'll take you through the ins and outs of the profession, from uncovering what a construction estimator does and how to land the job, to exploring the top skills you need to stay at the cutting edge. 

What we cover:

What is a construction estimator?

Cost estimators in construction collect and analyze data in order to determine the time, money, materials, and labor required to manufacture a product, construct a building, or provide a service. Companies bidding on large projects typically have a team of multiple estimators.

Cost accuracy is an expected core competency for this job. Their ability to forecast expected costs contributes to their firm’s ability to win a job in the bidding process.

How are cost estimators hired?

Construction cost estimators may be contractually hired in several different ways: they may be employed by the owner’s representative/project manager, employed by the construction manager, employed as a member of a professional design team, or separately hired by the owner.

Average salary and education for construction estimators

According to ZipRecruiter, as of June 2024, the average salary of a cost estimator in the US is $80,002 per year. The pay ranges from as low as $35,500 for entry-level to as high as $135,000 for experienced cost estimators. This range is based on the level of skill, education, location, and years of experience.

To be a construction cost estimator, you will typically need a Bachelor’s degree in Engineering, Quantity Survey, Construction Management, or any other related building science. Some employers may, however, want someone with a background in finance, economics, or business. In rarer cases, some workers with several years of experience in construction may qualify without a bachelor’s degree.

It takes an average of a combined eight years of education and experience to become a licensed cost estimator.

Construction Estimating Books and Resources

Construction estimating is a field that is rapidly evolving with new processes and technology. Today’s and future estimators need to stay on the top of their game by investing in the latest learning and development opportunities. Here are a list of resources, classes, and books for estimators to advance their careers:

Course: Estimating Academy
This course is from the American Society of Professional Estimators, a recognized authority in education, certification, and standardization for estimating professionals. Most courses follow an eight week schedule, but some are fully on-demand. Featuring subject matter expert facilitators, the Estimating Academy also continuously adds new courses and offerings for its members to advance their careers.

Course: Fundamentals of Construction Cost Estimating
This is a self-paced training course from RSMeans. The eight lessons focus on the fundamentals of construction cost estimating and the profession. With real-life examples, you’ll get hands-on skill building on topics like bid documents, quantity takeoff, and pricing. 

Class: Construction Estimating Master Class
In Autodesk’s Construction Estimating Master Class, learn how to accelerate your estimating and takeoff workflows. After five short videos, you’ll walk away with key knowledge to produce more competitive and accurate bids. 

Book: Nail Your Numbers: A Path to Skilled Construction Estimating and Bidding
This book by David Gerstel is an industry best seller and updated in 2021. The book covers the essential procedures and skills that estimators need to make an informed and accurate bid and estimate.  

Books: Unit Price Books
As a leading cost database, RSMeans provides a robust library of unit price books for building estimating. Pulled together by cost researchers, these books offer a wide range of tactical pricing information including city cost indexes, productivity rates, profit rates, and overheads.

What does a construction estimator do?

Typically a construction estimator job description includes responsibilities such as estimating building costs through all the stages of design and construction. On large projects, estimators typically specialize in disciplines that parallel design discipline specialization. Furthermore, it is essential to have the cost estimator involved at the onset of every project to ensure that the project budget reflects the decisions made by the rest of the project team throughout the integrated design process.

When it comes to project costs, there is nothing like “one size fits all.” Every project is unique regarding size, materials, cost, functions, and project deadlines. This, therefore, makes an estimator’s role crucial in any project. 

The estimator’s role includes but is not limited to the following:

  • The estimator prepares cost estimates of probable project costs on materials, equipment, and labor. Estimators base the calculations on quotations, schematic drawings, contract bids, and specifications.
  • As earlier mentioned, construction estimators need good communication skills to set up cost monitoring systems and reporting procedures.
  • Estimators also advise on tendering procedures. They assess tenders, conduct negotiations, and recommend awards.
  • They also need to make a directory of contractors, subcontractors, and chiefly suppliers.
  • They also work hand in hand with project owners, engineers, contractors, and architects when conducting feasibility studies on adjusting cost estimates.
  • During the project’s lifecycle, they prepare expenditure statements regularly to assess whether the project is on course.

Cost estimator benefits

Whether you’re a subcontractor, a general contractor, owner, or professional design team member, the services of a commercial cost estimator can be a game-changer for anyone managing a commercial or industrial construction project. Due to the financial impact of cost overruns and failing to complete a project, both builders and clients are prone to worry about the outcome of the construction project at hand.

Therefore, it’s always wise in business to invest time and careful research to estimate the costs of a commercial construction project before moving ahead with any project. More specifically, clients who are considering large projects will often seek several cost estimates, including those prepared by contractors – as well as those calculated by independent cost estimators.

Types of estimators

There are different types of cost estimators depending on a project’s size. Estimators may hold different positions throughout various construction projects. 

Primarily, we classify cost estimators according to their employers. The different types of cost estimators are as discussed below:

1. The client's cost estimator

The client’s cost estimator makes investment decisions at the conceptual stage of a project. They negotiate and finalize a contract then implement cost control measures.

2. The contractor's cost estimator

The contractor’s cost estimator has a detailed task of determining approximate project costs needed for bidding. They also have a database of company data that shows records of the company’s equipment and labor. This cost estimator also knows the best construction methods for the company. The contractor’s cost estimator also must know the material suppliers needed in a project and the likely discount prices.

3. The engineer's cost estimator

The engineer’s cost estimator, in most cases, works as the client’s cost estimator. His purpose is to determine approximate costs and present them to the client. The engineer’s cost estimator also evaluates alternative construction methods that will be budget-friendly for the project.

How the role of estimators is changing

The role of an estimator has evolved. New skills for analyzing data with the latest technologies will make estimating more predictable, more sustainable, and more accurate. The data generated in the estimating process is the beginning and should feed the entire project life cycle. 

According to Juan Sanchez, Preconstruction Team at DPR, this means an explosion of new 3D workflows and environments. "Estimators are now expected to also live outside of the numbers and within the design. With general contractors incorporating more design management into our workflows, estimators are now empowered to leverage design tools to perform job tasks."

This means more team-wide collaboration at the start of a project. "Estimators are now incorporating BIM design managers into the workflow to leverage design model data in a way that can be used for quantification at a fraction of the time of traditional 2D takeoff. Furthermore, the ability to visualize the project in a 3D environment allows estimators to gain a better understanding of the scope and ability to relay this information to trade partners and team members," Juan adds.

At the helm of these advancements is new software transforming traditional workflows. Juan continues, "Additionally, new estimating software is available that allows estimators to produce conceptual estimates using historical data and basic project parameters for use from establishing target costs through buyout. These tools have been great contributions in enabling estimators to explain costs, options, sequencing, and general understanding of the project. It is a great time to be an estimator!"

Key skills for construction cost estimators

With the estimating process evolving in construction, these are the core skills estimators will need to have to stay successful today and tomorrow.

Math 

Math is a fundamental skill today’s estimators need. Estimating, by nature, requires a lot of work with numbers. If working with numbers and doing complex calculations are anathema to someone, professional estimating probably isn’t a good career prospect for them. 

Organization 

All those numbers and calculations must be kept in order, which means having stellar organizational skills. The numbers can fly fast and furiously and change in the blink of an eye, so keeping track of them all is a necessary skill for an estimator. 

Data analysis 

You have to know what you’re looking at. All those numbers and data that you’ll be looking at will need to be evaluated and interpreted within the context of making a competitive and accurate bid.

Cost estimating software can help estimators be more proficient, achieving the required balance of speed and accuracy. 

Critical thinking 

Knowing strengths and weaknesses throughout the estimating process can mean the difference between winning a lucrative contract and losing it to a competitor. Experience and access to time-saving and error-reducing tools will greatly improve one's ability to identify ways to build things at the minimum cost. 

Detail oriented 

Attention to detail is essential to ensure cost estimators achieve accurate results. They need to identify cost drivers quickly and ensure that when one cost changes, they know how it will affect other costs related to the project. 

According to Juan, "Estimators need to have the ability to validate the constructability of project scope and provide supplementary input to ensure project costs capture design intent and client needs. When estimators are able to clearly identify what is not shown within design documents, but absolutely necessary for construction, that estimator not only increases their value to the project team, but also establishes a level of trust with the client by providing them reliable cost data, enabling clients to make crucial decisions early in the project life cycle. This not only helps the contractor maintain milestone deliverables, but is a crucial factor in developing predictable results."

Effective communication 

Giving an engaging presentation will help estimators support and defend their reasoning, if necessary, and convey alternative and more cost-effective options. 

Juan adds, "A vast majority of our process involves presenting our analysis in front of clients. Estimators also need to continuously develop our communication skillset to not only effectively relay cost impacts, but also to explain solutions that show our understanding of the design and program intent."

Technical skills 

Having the requisite knowledge about the construction industry will help estimators improve their accuracy. This knowledge includes processes, materials, and how the various construction-related industries are changing. Moderately advanced computer skills will also enable them to develop more elaborate equations and manipulate the data for better estimates. 

Time management 

Deadlines are a part of almost every job and paramount to the fast-paced world of estimating. Estimators need to be able to plan their time wisely. The right construction estimating software can help with time management. 

Writing skills 

Written communication to present complex details clearly and succinctly is another essential part of estimators’ jobs, and having this basic skill will help a lot. 

Get on the leading edge of estimation 

Anyone looking to become an estimator should have some combination of these essential skills. While they will all be developed over time, using the right construction estimate software will significantly help. 

Estimators' jobs are evolving. If you want to be on the leading edge of estimation, it’s time you level up your game. Check out our guide: 4 Habits of Highly-Effective Estimators.

Jeff Gerardi

Jeff Gerardi is the general manager of preconstruction technology at Autodesk. In his role at Autodesk, Jeff oversees the vision and strategy of Autodesk’s preconstruction portfolio of products. He is involved in the development, marketing and driving the success of these products. Prior to Autodesk, Jeff founded ProEst Estimating which was acquired by Autodesk in late 2021. Under Jeff’s leadership, ProEst grew into a thriving, cutting edge SAAS technology firm that served thousands of contractors across the globe. Born into a family of business owners, Jeff has long had an entrepreneurial spirit which helped this company’s growth and success. Jeff is based in San Diego with his wife and three children. They are all avid athletes always looking for life’s next adventure.
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We use Bing to deploy digital advertising on sites supported by Bing. Ads are based on both Bing data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Bing has collected from you. We use the data that we provide to Bing to better customize your digital advertising experience and present you with more relevant ads. Bing Privacy Policy
G2Crowd
We use G2Crowd to deploy digital advertising on sites supported by G2Crowd. Ads are based on both G2Crowd data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that G2Crowd has collected from you. We use the data that we provide to G2Crowd to better customize your digital advertising experience and present you with more relevant ads. G2Crowd Privacy Policy
NMPI Display
We use NMPI Display to deploy digital advertising on sites supported by NMPI Display. Ads are based on both NMPI Display data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that NMPI Display has collected from you. We use the data that we provide to NMPI Display to better customize your digital advertising experience and present you with more relevant ads. NMPI Display Privacy Policy
VK
We use VK to deploy digital advertising on sites supported by VK. Ads are based on both VK data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that VK has collected from you. We use the data that we provide to VK to better customize your digital advertising experience and present you with more relevant ads. VK Privacy Policy
Adobe Target
We use Adobe Target to test new features on our sites and customize your experience of these features. To do this, we collect behavioral data while you’re on our sites. This data may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, your IP address or device ID, your Autodesk ID, and others. You may experience a different version of our sites based on feature testing, or view personalized content based on your visitor attributes. Adobe Target Privacy Policy
Google Analytics (Advertising)
We use Google Analytics (Advertising) to deploy digital advertising on sites supported by Google Analytics (Advertising). Ads are based on both Google Analytics (Advertising) data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Google Analytics (Advertising) has collected from you. We use the data that we provide to Google Analytics (Advertising) to better customize your digital advertising experience and present you with more relevant ads. Google Analytics (Advertising) Privacy Policy
Trendkite
We use Trendkite to deploy digital advertising on sites supported by Trendkite. Ads are based on both Trendkite data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Trendkite has collected from you. We use the data that we provide to Trendkite to better customize your digital advertising experience and present you with more relevant ads. Trendkite Privacy Policy
Hotjar
We use Hotjar to deploy digital advertising on sites supported by Hotjar. Ads are based on both Hotjar data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Hotjar has collected from you. We use the data that we provide to Hotjar to better customize your digital advertising experience and present you with more relevant ads. Hotjar Privacy Policy
6 Sense
We use 6 Sense to deploy digital advertising on sites supported by 6 Sense. Ads are based on both 6 Sense data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that 6 Sense has collected from you. We use the data that we provide to 6 Sense to better customize your digital advertising experience and present you with more relevant ads. 6 Sense Privacy Policy
Terminus
We use Terminus to deploy digital advertising on sites supported by Terminus. Ads are based on both Terminus data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that Terminus has collected from you. We use the data that we provide to Terminus to better customize your digital advertising experience and present you with more relevant ads. Terminus Privacy Policy
StackAdapt
We use StackAdapt to deploy digital advertising on sites supported by StackAdapt. Ads are based on both StackAdapt data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that StackAdapt has collected from you. We use the data that we provide to StackAdapt to better customize your digital advertising experience and present you with more relevant ads. StackAdapt Privacy Policy
The Trade Desk
We use The Trade Desk to deploy digital advertising on sites supported by The Trade Desk. Ads are based on both The Trade Desk data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that The Trade Desk has collected from you. We use the data that we provide to The Trade Desk to better customize your digital advertising experience and present you with more relevant ads. The Trade Desk Privacy Policy
RollWorks
We use RollWorks to deploy digital advertising on sites supported by RollWorks. Ads are based on both RollWorks data and behavioral data that we collect while you’re on our sites. The data we collect may include pages you’ve visited, trials you’ve initiated, videos you’ve played, purchases you’ve made, and your IP address or device ID. This information may be combined with data that RollWorks has collected from you. We use the data that we provide to RollWorks to better customize your digital advertising experience and present you with more relevant ads. RollWorks Privacy Policy

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