Understand the default permission roles

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Permissions define what users can see and the

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actions that users can perform in

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Flow Production Tracking.

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Your permission role will define what fields, entities, and apps

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you can see and which actions you can perform.

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When you're assigned a permission role, admins can see

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the tasks you might be asked to complete

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or the information you may need to access to define which role you're best

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suited for. Flow production tracking ships with

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a handful of built in permission roles.

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Admins have the highest level of access and control over Flow Production Tracking.

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Admins are followed by managers and then by artists,

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while vendors have the lowest level of access.

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Admins have complete control over all operations and flow production tracking.

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With the only exceptions being modifying things that are

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required by the system such as deleting a template

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project.

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Managers share most functionality with admins but

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have certain entities restricted by default.

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For example, managers cannot create new fields, whereas admins can.

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Artists can only see projects that they are specifically assigned to.

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Artists can update or edit notes if they are the author of that note,

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status fields on tasks

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they are assigned to,

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and versions, time logs, and tickets, if they are the creator of those entities.

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Vendors can only see projects that they are specifically assigned to.

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Additionally, vendors can only see tasks that they or a group that they are in

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are assigned to, shots and assets if they are assigned

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to a task on that shot or asset, notes

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if they are in the To or CC field,

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or if they created the note, as well as versions that they create. Typical

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personas for each role might include the

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following: for the admin role site administrators,

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pipeline TDs and IT members who need to

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configure site settings for the manager, role, producers, supervisors,

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managers,

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coordinators, and leads who need access to create and

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update pages and permission to update all project level information.

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For the artist role,

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artists or anyone who is assigned to tasks who will be

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using Flow Production Tracking to track their daily workload and tasks,

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read and write notes and submit work. For the vendor role, outsource teams and

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vendors who we don't want to access any work that they aren't assigned to.