Creating and modifying a room schedule

00:03

We're looking at the floor three plan view

00:06

and we can see that we have quite a number of rooms placed on this level.

00:10

This has also been repeated on the other levels within the project.

00:15

Now, we need to create a room schedule to document all of these rooms.

00:19

So to do this, we'll go to the view ribbon tab

00:22

and from the create panel here, we'll click the schedules drop down

00:25

and then click schedules and quantities.

00:29

And we need to find the room category here.

00:31

So I'll start to type rooms in the search bar here.

00:35

And then we can select rooms from the list of

00:36

categories and click OK to go to the schedule properties.

00:42

And we can see here that we have a list of available fields and we need to

00:46

add the required fields using the add parameters

00:48

button here to the list of scheduled fields.

00:51

So we'll start by selecting the level parameter

00:54

and then click the add parameter button

00:57

and then we'll add the name parameter

01:00

and the number parameter.

01:03

And finally, we'll get the area parameter

01:05

and add this to the scheduled fields.

01:09

So now we have all of those parameters added to the scheduled fields.

01:13

We'll go to the sorting and group in tab

01:16

and we first sort by level

01:19

and we'd also group by level as well.

01:21

So we'll select the header and footer options here.

01:25

And we'll also enable the blank line

01:28

and we'll set the footer to display count and totals.

01:32

And for thereby, we'll select the name parameter.

01:37

Now a little bit further down

01:39

will enable the grand totals to be displayed.

01:43

And now for the area to calculate a grand total, we'll need to go to the formatting tab

01:49

and then we can select the area parameter here.

01:52

We can see it's currently got no calculation.

01:54

So we'll click on and choose calculate totals.

01:59

And finally, we'll swap to the appearance tab

02:01

and for the body text here, we'll choose the 3 30 seconds aerial text type.

02:08

So we'll click ok to create that schedule.

02:14

Now, we can see we have those parameters as the headings across the columns here.

02:19

As we scroll down, we can see the group in. So it's group by level. So floor two here

02:24

and floor three

02:26

and at the bottom of each group,

02:27

we could see we have the number of rooms for

02:29

that group and the total area of that group.

02:32

And scrolling down to the bottom of the schedule.

02:35

We have the grand total number of rooms and the total area.

02:39

Now scrolling back up to the top of the schedule here.

02:42

We can see we have a group of not placed rooms

02:46

and these rooms

02:47

and these rooms that have been placed in the model at some stage

02:50

but have been subsequently deleted

02:53

and they remain in the schedule even though

02:55

they're not physically placed in the model.

02:57

However, we don't really want to see them in this schedule. So

02:60

we'll go to the modified schedules and quantities ribbon tab

03:03

and we have a panel for not placed unenclosed rooms and it's currently set to show.

03:08

So if we click hide

03:10

and then those not placed rooms will no longer be visible,

03:14

we'll go back and swap it to isolate,

03:16

which means that we can now only see the not placed rooms.

03:20

And actually,

03:21

it's good practice to delete these from the

03:23

schedule if they're not likely to be used.

03:26

So to do this, I'll select the first room

03:29

and then holding down the shift key on the keyboard,

03:31

I'll select the last one so that we have all of them selected.

03:35

And now we'll go to the modified schedules and

03:37

quantities ribbon here and from the rows panel,

03:40

we'll click the delete button.

03:42

We can see we have a message here just letting us know that by deleting these,

03:46

we may be deleting some rooms that have been placed in the model,

03:49

but we'll click ok to continue.

03:51

And now we can see we have none of the rooms visible.

03:54

So let's go back to the modified schedules and

03:56

quantities ribbon here and we'll click the show button.

03:60

So now we can see all of the rooms that we have placed in the model

04:04

and looking closer at the list of rooms that we have here.

04:07

We can see we have quite a lot of services rooms and also storage rooms.

04:11

So I'll swap back to the floor three layout plan view

04:15

and zoom in a little closer.

04:17

We can see that we have rooms placed along the corridor here and

04:20

these are actually the areas where the services can run between the floors.

04:24

And we don't really want these to be shown in our room schedule.

04:28

So I'll swap back to the room schedule for you now

04:31

and we'll use a filter to remove the services rooms

04:34

and we'll also remove the storage rooms.

04:37

So from the properties palette,

04:39

we'll click the edit button next to filter.

04:43

And now for the parameter to filter by, we'll choose name.

04:48

And now as this will filter rooms to include in the schedule,

04:52

we set the filter to be does not equal.

04:55

And then

04:56

we can choose from the list of names here, services.

04:59

And this means now that rooms whose name does

05:02

not equal services will be included in the schedule.

05:06

So I'll repeat this on the second row here. So we'll choose name

05:10

and then does not equal

05:14

and then we'll choose storage.

05:17

So now we will only have rooms whose names do not equal services or storage.

05:21

So we'll click. Ok.

05:25

And looking in the schedule,

05:26

we can see that all of those services and storage rooms are now no longer present.